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Are you swimming in the paper, post-it notes, clutter on your desk, are you trying to find the best techniques to get organized at work, well-tried and true techniques I have seen over, and over again that work. So let’s dive straight into tips that can make you more Organised at your Workplace.
Tip #1 to be Organised at your Workplace – Stop Multitasking
That’s an organizational tip, actually, it is, it’s probably the most important organizational tip that you can ever do because it’s the number one mistake most people in organizations make all the time if you’re going to be organized, then you need to ensure that you put good quality work out there, multitasking is not an organization, yet some people equate the two together, it is proven that people cannot multitask, it is a very small percentage who can, and when you multitask, you actually take away from the quality of work that you’re doing, particularly when you’re multitasking on activities that really have to use the brain, and the logic, you just can’t do it, so to truly stay organized, the first step is to stop the myth that multitasking works, it does not, and if you drop that, and understand to do one thing at a time, your organization is going to skyrocket.
Tip #2 to be Organised at your Workplace – Organize Your Brain
Yes, a cluttered mind just like a cluttered desk leads to stress, which does not help you with organization, so what are some things you can do to help organize your brain, well first and foremost is you really may want to try meditation, it is proven scientifically how meditation can reduce stress, it also allows you to be in the moment so you don’t get caught in that whirlwind of activity, which just increases stress and increases disorganization, you also want to consider sleep, it’s really important to get the right amount of sleep, I’m not going to tell you how many hours to get, because everyone is different, I know people who four hours are absolutely fine, and other people who need nine, the point is, don’t skimp out on sleep.
Another thing you really may want to consider too is taking breaks, if you’re going to stay organized within your workday then you need to take mini-breaks, it’s proven a five-minute break within every hour of an activity that you’re doing, just brings you back to reality, allows to ground yourself, gives you enough time so when you get back into it you can stay focused, and ultimately stay organized with what you’re doing, the benefit all of this is when you have a stress-free mind, and your brain is organized, it translates very easily to the things outside in front of you.
Tip #3 to be Organised at your Workplace – Organize your workspace
Now some of you are probably going, finally, she said it. yes, the 360 methods, think of everything that you touch, and things that you need constantly, and daily, should be within a 360 circle, if you constantly have to get up for something important to you and that is critical to you doing your work and you’re doing it constantly by getting up and out of your desk that is disorganization, you want to have everything at your fingertips, and Things that you don’t need, or don’t use, get rid of it, or store it away really rethink about your space. clean up the desk, make sure you don’t have clutter, but really think and strategize what do you need at your fingertips, and do the 360 methods.
Another thing too when it comes to physical organization, particularly with your desk, clear it off at the end of the day, there is something really powerful when things are put away, and then when you get to your desk the very next day, that it’s clean, it just gives you the same and proper mindset for you to be organized,
Tip #4 to be Organised at your Workplace – Organize Your Email
Now we’re going to understand about the electronic organization, and I want you to organize your email, this is a second place that we live. This is going to be dependent upon your role, and you may need to go into your email more frequently than other people, but if you can actually stick to maybe, once, or twice, going to your email that’s huge, touch it once, clearly file things away in proper file folders, don’t leave them hanging inside your inbox, that is a huge way just to ensure, and then delete. some of your work in large organizations and you don’t have a choice because you have a max size on your inbox, that’s actually a good thing that it’s done for you, otherwise, you’re just going to hoard stuff, don’t hoard, clean it up, strip it away, and just focus on what you need, try to have a minimum of 20 things in your inbox max, at all times, because that means you’re deleting, and getting rid of it.
Tip #5 – to be Organised at your Workplace Use Your Email Calendar
Well, this is another electronic one from an organization standpoint, and really important, if you’re going to remain organized you need to make sure that the timing of your day is organized. if you’re true to your calendar, people will start respecting that. you yourself have to have time in the day that’s specifically booked off, and you have to teach people how to use your calendar so that you can remain organized, otherwise, it’s disorganization, you’re constantly array, and who really knows what’s going on, that doesn’t help, it adds to stress, so really take a look at your calendar, and in the ideal world, if you have the power to change how people use your calendar in your organization.
I highly recommend you make this a priority, too many people don’t do this right, and particularly now when a lot of people are working virtually.